Hire, pay, and retain employees in one HR system that posts to your books automatically.
Run payroll, file taxes, onboard employees, and track time in one HR system that posts directly to your general ledger.
HR software lives in a tough spot for SMBs. Standalone tools like Gusto and ADP run payroll well, but they sit outside the books, the time clock, and the org directory. Switching between them costs hours every pay period.
CloudIP HR is one system. Pay runs post journal lines to Accounting. Time clock entries flow into pay runs. Employee records double as the org directory used by every other module. Year-end forms file from the same place you wrote the payroll.
HR & Payroll in three steps
From day one to day one-thousand, this is how the hr & payroll module moves work through your business.
The hr & payroll pillars
Specifics, not slogans — what each part of HR & Payroll actually does for the business.
Payroll
Run W-2 and contractor payroll without a spreadsheet.
- Federal, state, and local tax calculation and remittance
- Direct deposit and printed checks
- Off-cycle, bonus, and reimbursement runs
- Posts to the GL automatically with per-employee detail
Onboarding
New hires sign documents and get paid the same week.
- I-9, W-4, and direct deposit collected during onboarding
- Document templates with e-signature
- Equipment checklist tied to the IT module
- Welcome packet auto-shared with the team
Time, attendance, and PTO
Track hours where employees actually work.
- Web, mobile, and shared-kiosk clock-in
- Geofencing and IP-restriction options
- PTO accruals on every paystub
- Approvals routed to managers
Compliance and year-end
File W-2s and 1099s without the December panic.
- W-2 and 1099-NEC e-filing through Tax1099
- EEO-1 and ACA reporting where applicable
- Audit log for every employee change
- Document retention rules per state
Every capability has its own dedicated page
Click any capability to read what it does, who it is for, and how it works.
Run W-2 and contractor payroll with federal, state, and local taxes.
I-9, W-4, direct deposit, and document collection in one flow.
Web and kiosk clock-in feeding payroll and job costing.
Accruals, requests, approvals, and balances on every paystub.
BetaEnrollment, deductions, and carrier feeds.
Coming soonYear-end forms generated and filed automatically.
Paystubs, W-2s, PTO balances, and personal info on web and mobile.
Searchable directory with reporting structure and contact info.
Who this is for
Three real situations CloudIP customers bring us, and how the platform answers them.
Gusto handles payroll but PTO lives in a Google sheet that nobody trusts.
Outcome: PTO balances appear on every paystub and managers approve in one tab.
Time clocks dump CSVs that someone retypes into payroll.
Outcome: Clock-in entries flow to the pay run with overtime and tip allocations.
1099s require pulling vendor data from QuickBooks and re-entering into Tax1099.
Outcome: Contractors are flagged at payment, 1099s generate themselves, e-filing is one button.
Common questions
Specific answers about HR & Payroll — not marketing fluff.
Yes. Federal, state, and local payroll taxes calculate, withhold, and remit automatically when payroll runs. Year-end W-2 and 1099 forms file through Tax1099 from the same module.
Payroll that runs on time, every time
Payroll has a hard deadline. We engineer for the worst Monday morning, not the best Tuesday afternoon.
Pre-run dry runs
Every payroll run is computed and validated in a sandbox before posting, so funding errors surface before money moves.
Replicated time data
Time-clock entries are written to the regional primary and replicated within seconds, so a station outage does not erase hours.
Filing queue with retries
Tax filings are queued, retried with backoff, and surfaced in the admin restore tool if a regulator endpoint fails.
Audit-ready evidence
Every change to a paystub is captured in the immutable audit log with the actor, timestamp, and prior value.
More of HR & Payroll
Run W-2 and contractor payroll with federal, state, and local taxes.
I-9, W-4, direct deposit, and document collection in one flow.
Web and kiosk clock-in feeding payroll and job costing.
Accruals, requests, approvals, and balances on every paystub.
Enrollment, deductions, and carrier feeds.
Year-end forms generated and filed automatically.
Try HR & Payroll on the full platform
14-day trial with every module enabled and the full Hardware Store catalog. No credit card.